Vehicle & Period Information
IRS Requirements: The IRS requires contemporaneous mileage logs with date, destination, business purpose, and miles driven. Records must be maintained for each business trip throughout the year.
💡 Tip: You can either enter Business Miles directly, OR fill in Start/End Odometer readings and miles will calculate automatically. Both methods are acceptable.
Mileage Log
Period Summary
📊 Blue fields are calculated automatically based on your entries above
Acceptable Business Purposes:
- Client/customer meetings or site visits
- Business errands (bank, post office, suppliers)
- Professional meetings or networking events
- Traveling between job sites or work locations
- Picking up/delivering business materials
- Business-related education or training
NOT Deductible: Commuting from home to regular office, personal errands, or non-business travel.
Annual Summary
Complete at Year End for Annual Tax Return Documentation
Retention Requirements: Keep this mileage log with your tax records for at least 7 years. In case of IRS audit, contemporaneous mileage logs are critical evidence for vehicle deduction claims.
Driver Certification
I certify that the mileage documented above is accurate and was actually driven for legitimate business purposes as described. I understand that false mileage claims may result in penalties and legal consequences.
CONFIDENTIAL: Retain for IRS compliance (minimum 7 years).